BY-LAWS OF THE WASHINGTON COUNTY REPUBLICAN CLUB
THE NAME OF THE ORGANIZATION SHALL BE THE WASHINGTON COUNTY REPUBLICAN CLUB (WCRC).
Article II – MEMBERSHIP
Section 1. The membership in the WCRC is open to all persons who are citizens of good standing.
Section 2. Membership dues shall be established by the WCRC and may be changed at its discretion. Dues shall entitle each member to one vote on each matter brought to a vote before the membership. Dues shall be scheduled to coincide with the calendar year. Anyone joining on or after July 1 shall pay 50% of yearly dues.
Section 3. The calendar year of the WCRC shall begin with the first day of January, and in with the last day of December following.
Section 4. Any member who has paid the current year dues shall be deemed in good standing. Members must be in good standing for 30 days prior to voting.
Article III – OFFICERS
Section 1. The governance of the WCRC shall be vested in the Officers who shall be subject to the will of the membership.
Section 2. The officers of the WCRC ship shall be President, Vice President, Secretary and Treasurer. Officers shall be elected at the annual General membership meeting (see Article VI).
Section 3. The elected officers of the WCRC will constitute the Executive Committee.
Article IV – DUTIES OF OFFICERS
Section 1. The President shall preside over all General Membership meetings. His/her duties shall include general supervision over all WCRC activities, appointment of standing and special committees, appointment of a Parliamentarian to serve at meetings, and preparation of an annual budget. The President shall be an ex-officio member of all committees except the Nominating Committee. The President, or presiding officer, shall not cast a vote at the General Membership meetings , except to break a tie vote.
Section 2. The Vice President shall preside and perform the duties of the President in his/her absence, and perform other duties as may be prescribed by the membership. The Vice President shall
appoint and preside over all of WCRC committees.
The Vice President shall also preside and perform the duties of the Secretary, or the Treasurer in their absence, and perform other duties as may be prescribed by the membership.
Section 3. The Secretary shall keep current minutes of each General Membership Meeting and maintain a complete file of all official reports and correspondence which shall be open to the general membership. The Secretary shall send a copy the minutes of all meetings to the President immediately following the meetings.
Section 4. The Treasurer shall receive all dues, pay all bills and prepare a monthly report of finances. The Treasurer shall maintain current records of all receipts and disbursements and submit a statement on them at each General Membership Meeting. All checks must be co-signed by the Treasurer and another elected officer. The Treasurer’s books shall be examined annually by an audit committee appointed by the President.
ARTICLE V – MEETINGS
Section 1. General Membership meetings shall be held each month on the same time and date as established by the WCRC. The WCRC shall give the membership as much notice as possible if any changes are needed to the date and time of a monthly meeting. There shall be no less than six (6) general membership meetings per year.
Section 2. The Annual Meeting shall be held in November of each year for the election of officers, and the annual reports of officers and committee chairmen.
Section 3. If an officer misses three (3) consecutive meetings the Executive Committee shall review the circumstances and may consider the office vacant. If a vacancy occurs the Executive Committee shall make a recommendation for the membership to approve.
Section 4. Proxy votes are not permitted at any meetings.
ARTICLE VI – ELECTIONS
Section 1. A nominating committee of no fewer than three (3) WCRC members shall be appointed by the Vice President sixty (60) days prior to the annual meeting. The committee shall nominate one member for each office. The committee will report its recommendations at the general membership meeting thirty (30) prior to the annual meeting. Nominations shall be requested from the floor prior to the elections during the annual meeting. If the floor nominee is not in attendance, prior formal written approval from the nominee has to have been obtained.
Section 2. The candidate receiving the highest number of votes for each office shall be elected. Where only one candidate is on the ballot for an office, balloting may be by voice vote; otherwise, voting shall be by secret ballot.
Section 3. All nominees for the office of President must have been members in good standing for a period of not less than six (6) months prior to the election.
Section 4. Installation of officers
a. Every officer shall be installed as the first order of business at the first regular meeting following an election or appointment to office and shall assume the duties of that office immediately thereafter.
b. A Republican elected official shall administer the following oath to officers is being installed:
"I, (name of the officer elect), do solemnly swear that I will support the Constitution of the United States; that I will be faithful and bear true allegiance to the state of Maryland. I furthermore swear that I will, to the best of my ability, promote and advance the Republican position on issues in the best light possible. I furthermore swear that I will, to the best of my skill and judgment, diligently and faithfully, without partiality or prejudice, execute the office of (office), according to the By-Laws of this club."
ARTICLE VII – AUTHORITY TO BIND
Section 1. No member of the WCRC shall contract for, or incur, any expense without the approval of the Executive Committee.
Section 2. All requests for funds, of any nature, must be submitted in writing to the Executive Committee for review and recommendation prior to being placed on the monthly agenda and voted on by the membership.
The Executive Committee may incur or contract for expense(s) related to approved club functions and operating expenses. The Executive Committee may incur or contract for expense(s) up to one thousand dollar ($1,000.00) threshold. The Executive Committee may spend up to $200 on the planning stages of an event that has been approved by the membership. Further expenses may be approved after full details and projected costs of the event are pre sented to and approved by the membership at a regularly scheduled meeting.
ARTICLE VIII – AMENDMENTS
The By-Laws of the WCRC may be amended by a two-thirds (2/3) majority vote of members attending the Membership Meeting at which the amendment is being voted upon providing notice is given to each member at least thirty (30) days prior to that meeting.
ARTICLE IX – PARLIAMENTARY PROVISIONS
Roberts Rules of Order (Current Edition) shall govern all proceedings except where inconsistent with these by-laws.
ARRTICLE X – ENDORSEMENT OF CANDIDATES
Section 1. No candidate for public office, whether local, state, or national shall be either endorsed or opposed by the WCRC prior to the party primary.
Section 2. The WCRC shall endorse only Republican candidates for public office.
ARTICLE XI – REPUBLICAN CENTRAL COMMITTEE
No activity shall be undertaken by the WCRC which shall act against the interest (or the by-laws and constitution) of the Republican Central Committee of Washington County, Maryland, in the performance of its legal authorized duties.
Here is a link to the by-laws in PDF form: 2015_proposed_bylaws_wcrc